![]() ![]() By default, Gmail and email addresses use either the or extension, instead of your company's normal email extension. By default, both Gmail and use web- based email reader interfaces that offer only a fraction of the full email functionality found in the full desktop version of Outlook. There are at least two drawbacks to using a Gmail or account, as follows: (Example screenshots of my and Gmail accounts are below.) Both services include spam filtering, free cloud storage, and POP3 and IMAP support. You can sign up for an account by visiting. ( Caveat: Full end- to- end encryption works only if both the sender and the recipient use the same Gmail or email solution you can't mix and match these solutions and still achieve end- to- end encryption.) You can sign up for a Gmail account by visiting. A relatively easy and inexpensive way to accomplish this goal is for both you and your recipients to use either Google's free Gmail service or Microsoft's free service (previously called Hotmail) because both of these solutions automatically encrypt your email messages from the moment they are sent to the moment they are received. ![]() There are no legitimate alternatives you must encrypt your email. What we must learn from recent email privacy news stories is that every unencrypted email you send is vulnerable and therefore unsuited for use by professional CPAs who transmit sensitive company and client data. Eventually, my claims were proved accurate. When news reports first surfaced that someone might have used a data- scrubbing tool called BleachBit to erase thousands of emails, I confidently assured my audiences that any attempt to erase one's emails would be futile and that copies of those emails most certainly remained. In many cases, backups of your backups could retain copies of your email messages, as could your synced smartphone, your recipient's synced smartphone, and other devices. Once delivered, a single email can continue to reside on your computer, your computer's backup, your recipient's computer, his or her computer's backup, your email carrier's computers and its computer backups, and possibly on the computers of bad actors and/or government spy agencies that systematically intercept billions of email messages as they are delivered. 1 security issue faced by the CPA community, but it took a nationally publicized email calamity to drive this point home. I've consistently preached that the use of unencrypted email is the No. What's a cheap and easy way to protect my email messages?Ī. Recently, I've become concerned about the privacy of sending email. ![]()
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